Last modified on 10. September 2025

Background

Welcome to Unitas' privacy policy. This policy contains information about what information we collect about you, why we collect it and what we use it for. This is important information, so we hope you will take the time to read it.

You are informed below about how Unitas ApS (hereinafter Unitas electricity 'we', 'us', 'our', etc.) process personal data about you in connection with your visit to our website unitas.consulting, receives our newsletter, contacts us, buys our services or communicates with us in any other way.

We are the data controller - how do you contact us?

Unitas PHC
Lyshøjen 12, 1st floor.
CVR No.: 40978089

Unitas is responsible for the processing of personal data. If you have any questions about our processing of your personal data, you are always welcome to contact our GDPR officer at jgn@unitas.consulting.

Your personal data

We process your personal data in different ways depending on the form of contact, relationship and purpose. Read more below about the different types of treatment.

1. Purchase of services

Purpose

The processing of personal data when purchasing our services aims to complete and administer the purchase process, including payment, delivery and invoicing. Finally, we process your personal data when you answer our satisfaction surveys in connection with the delivery of our services.

Basis for treatment

The processing of personal data takes place on the basis of the agreement between the company and the data subject, cf. Art. of the Data Protection Regulation. 6, subsection 1, letter b (fulfilment of contract). Storage of transaction information will subsequently be processed on the basis of the Bookkeeping Act's obligations regarding transaction traces, cf. Art. of the Data Protection Regulation. 6, subsection 1, letter c.

Categories of personal data

The information collected includes name, address, contact information, payment information, as well as any information about the purchased service.

Recipients of personal data

Personal information may be shared with data processors necessary to fulfill the purchase.

Retention of personal information

The personal information is stored for a period that is necessary to fulfill the contract, including fulfillment of legal requirements such as the Accounting Act, which may require storage for up to 5 years.

2. Inquiry via email

Purpose

When contacting us through our contact forms or e-mail, we collect and process personal data in order to be able to respond to the inquiry in question.

Basis for treatment

We process the collected personal data on the basis of the company's legitimate interest, cf. Data Protection Regulation art. 6, subsection 1, letter f.

Categories of personal data

The collected information includes general contact information such as name, e-mail, telephone as well as a detailed message about the nature of the inquiry. Only personal data is collected that is provided by the person concerned.

Recipients of personal data

When contacting us through our contact forms, we do not pass on personal data to third parties, but we process them through our data processors.

Retention of personal information

The information is deleted or anonymised no later than 36 months after the last contact, unless the contact initiates a collaboration, customer relationship or other relationship of a similar nature.

Automatic decision and profiling

The collected information is used neither for profiling nor for making automatic decisions.

3. Service notifications and newsletter subscription

Purpose

When signing up for our newsletter, we collect and process personal data in order to send e-mails with information about updates, services or other news that you have consented to.

Basis for treatment

We process the collected personal data based on your consent, cf. Article 6(1)(a) of the General Data Protection Regulation. This consent can be withdrawn at any time by writing to us or by unsubscribing at the bottom of the newsletter. If you withdraw your consent, documentation of the consent will be kept after Unitas' documentation obligation according to the marketing rules, cf. Data Protection Regulation art. 6, subsection 1, letter c.

We can also send you service messages that are relevant to you as a customer or partner. The information is processed on the basis of the fulfillment of the contract, cf. Art. of the Data Protection Regulation. 6, subsection 1, letter b.

Categories of personal data

The information collected includes contact information such as name and e-mail. Only personal data is collected that is provided by the person concerned.

Recipients of personal data

When signing up for our newsletter, we do not pass on personal data to third parties, but we process them through our data processors.

Retention of personal information

The information will be deleted or anonymized 24 months after withdrawal of consent or last newsletter received. The information will also be deleted after the same deletion period if we have not used the consent for 12 months.

Automatic decision and profiling

The collected information is used neither for profiling nor for making automatic decisions.

4. Marketing

Purpose

The purpose of processing personal data is to be able to deliver targeted marketing, including sending relevant offers, newsletters and information about services that may be of interest to the recipient.

Basis for treatment

The processing of personal data for marketing purposes takes place on the basis of your consent when we approach you through direct marketing or through targeted marketing on other websites, cf. Article 6, subsection of the Data Protection Regulation. 1, letter a. Consent is given in connection with signing up for newsletters or other consent text.

If we market similar products through direct marketing or use your information to improve our marketing initiatives in connection with, for example, previous purchases, our legitimate interest in marketing our services is used as processing authority, cf. Article 6, para. 1, letter f.

Categories of personal data

The personal data we process may include contact information, such as name, e-mail and telephone number, previous purchase history, which is relevant for our marketing efforts.

Recipients of personal data

Personal information may be shared with third-party vendors that assist with marketing campaigns and analytics tools, including email platforms, social media platforms and other digital advertising partners.

Retention of personal information

The personal data is stored for as long as it is necessary to fulfill the marketing purposes for which it was collected or until consent to processing is withdrawn. In the event of withdrawal of consent, the information is deleted without undue delay, unless it is included as documentation for marketing consent. In that case, the information will be deleted 24 months after the last use.

Automatic decisions and profiling

The collected information is used neither for profiling nor for making automatic decisions.

5. Visits to social media

Purpose

When you visit our social media pages (LinkedIn), we collect information about your interaction with our profiles to understand how our content engages users and to respond to inquiries. In addition, we can carry out campaigns on social media for the purpose of marketing our products and services.

Basis for treatment

We process the collected personal data on the basis of the company's legitimate interest in answering your inquiry, cf. Data Protection Regulation art. 6, subsection 1, letter f. All marketing and collection of your personal data in this connection takes place on the basis of your consent, cf. Art. of the Data Protection Regulation. 6, subsection 1, letter a.

Categories of personal data

The collected information includes name and corresponding personal data related to the registered person's user profile on the platform in question.

Distribution of responsibilities

When we process your personal data in connection with our pages on social media, your personal data is previously collected by the social media. Here we assume joint data responsibility.

When we process your personal data in connection with campaigns and answering your inquiries, we assume the role of data controller.

Recipients of personal data

We share information with the social media platforms, which themselves act as data controllers in certain scenarios. Here they have their own policies for processing personal data. We also hand over the information to our data processors who help with analysis and marketing activities.

Retention of personal information

Personal information collected via social media is stored for as long as is necessary to fulfill the purpose of the processing. The information can be stored for a longer period in anonymized form for statistical and analytical purposes.

6. Recruitment

Purpose

We process your personal data as part of the recruitment process in order to be able to assess applicants for vacant positions in our company and to be able to contact you during the recruitment process.

Basis for treatment

The processing of your personal data takes place on the basis of your application after Unitas'legitimate interest in assessing and selecting candidates, which is also in the applicant's interest, cf. Data Protection Regulation art. 6, subsection 1, letter f. If you consent to the storage of your personal data for more than 6 months, the processing will take place pursuant to Article 6, paragraph 1 of the Data Protection Regulation. XNUMX, letter a.

Categories of personal data

The information we collect includes your contact information, such as your name, email address, and phone number. We also collect your application, your CV, and any supporting documents, such as educational certificates, transcripts, certifications, and, depending on the position, your driver's license. In some cases, we conduct personality tests as part of the recruitment process.

Recipients of personal data

Your personal data is entrusted to our data processors who assist in the recruitment process, e.g. recruitment platforms or HR systems. We also pass on your email to our external HR partner who assists in sending out personality tests in connection with recruitment, when you consent to this.

Retention of personal information

Your information is stored for up to 6 months after the end of the recruitment process, unless you have consented to longer storage for future job opportunities.

Automatic decision and profiling

The collected information is used neither for profiling nor for making automatic decisions.

Transfer to recipients in third countries

In some cases, it may be necessary to transfer your personal data to recipients in countries outside the EU, including countries without similar data protection laws. These transfers will only take place when necessary for the purposes stated in this privacy statement or as required by applicable law. The transfers only take place in continuation of the use of our data processors in order to be able to offer our services and products.

We take appropriate measures to ensure that your personal data is adequately protected during such transfers. Your data will mainly be processed in countries where the Commission has made an adequacy decision on the level of protection. If your data is transferred to third countries without an adequacy decision, standard contractual clauses approved by the European Commission will be used. You can contact us at jgn@unitas.consulting for a copy thereof.

Consent

If you wish to withdraw your consent or object to our processing of your personal data, please contact us at jgn@unitas.consulting.

Please note that withdrawing your consent does not affect the lawfulness of processing carried out before the withdrawal. It also does not affect the processing of your personal data based on other lawful grounds, such as compliance with legal obligations or the pursuit of legitimate interests.

Your rights

According to the data protection regulation, you have a number of rights in relation to our processing of information about you:

– Right to see information (right of access): You have the right to gain insight into the information we process about you and a number of additional information.

– Right to rectification (correction): You have the right to have incorrect information about yourself corrected.

– Right to erasure: In very special cases, you have the right to have information about you deleted before the time of our regular general deletion occurs.

– Right to restriction of processing: In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information – with the exception of storage – with your consent, or for the purpose of establishing, exercising or defending legal claims, or to protect a person or important public interests.

– Right to object: In certain cases, you have the right to object to our otherwise lawful processing of your personal data.

Finally, we are obliged to inform any recipient to whom the personal data is disclosed of any correction or deletion or restriction of processing, unless this proves impossible or is disproportionately difficult. We will inform you about who has received a copy of the personal data if you request it.

If you wish to exercise these rights, please contact us. See contact details above.

Lawsuit

If you wish to lodge a complaint about our processing of personal data, please send an email with the details of your complaint to the email provided in this privacy policy. We will process the complaint and get back to you.

You also have the right to complain to Datatilsynet over Unitas' processing of your personal data.

For further information on how to complain to Datatilsynet, we refer to Datatilsynets website www.datatilsynet.dk.

Version	Changes	Date
1.1	Published privacy policy	January 2020
1.2	Updated the policy in general: Clarification of wording on transfer	November 2021
1.3	Addition of satisfaction survey as part of the service agreement	December 2021
1.4	Updated the policy, including: · Customized to include newsletters, · Including the section regarding Consent · Updated format · Linguistic clarifications	November 2023
2.0	New format	October 2024
2.1	Disclosure specified in section 6 “Recruitment” in connection with personality tests	August 2025